Features
Everything you need to run
a modern hire business
AssetHire is packed with tools designed specifically for hire and rental companies. Here's what's under the hood.
Your complete asset register
Track every piece of equipment in your fleet with rich detail. From serial numbers and categories to hire rates and condition history, AssetHire gives you total visibility.
- Unique asset references and serial number tracking
- Customisable categories and sub-categories
- Daily, weekly, and monthly hire rates per asset
- Status lifecycle: Available → On Hire → Maintenance → Damaged → Retired
- Full hire history timeline for every asset
- Overdue rate overrides per asset
JCB 3CX Backhoe Loader
AST-001247 • SN: JCB3CX2024UK
Daily
£180
Weekly
£750
Monthly
£2,400
Recent Hire History
H-001247
JCB 3CX → Morrison Construction
Start
12 Jan 2026
Expected Return
28 Mar 2026
Return Asset
Report Damage
Hire management made simple
Create hire contracts in seconds. Track every stage from draft to return, with automatic invoice generation and overdue detection built in.
- Draft → Active → Returned lifecycle with one-click transitions
- Auto-fill rates from asset when creating a hire
- Automatic invoice generation on hire activation
- Expected return date tracking with overdue alerts
- Link damage reports directly to hires
- Delivery address and notes per hire
Professional invoices, faster payments
Generate branded PDF invoices automatically from hires, email them directly to customers, and track every payment until the balance hits zero.
- Auto-generate invoices from hire contracts
- Standalone and damage invoices
- VAT calculation with configurable rates
- Professional PDF generation with your branding
- One-click email to customers with PDF attached
- Partial payment tracking with full audit trail
- Overdue fee logging and daily rate charges
INV-000042
Hire Invoice • Morrison Construction
Paid
£5,000.00
Outstanding
£5,452.00
And so much more
Damage Reports
Report damage against any hire with severity levels, cost estimates, and one-click invoice generation.
Overdue Tracking
Automatic daily overdue fees when assets aren't returned on time. Configurable per asset or company-wide.
Role-Based Access
Company admin, depot manager, and user roles. Each sees only what they need to.
Company Settings
Customise VAT rates, invoice prefixes, payment terms, overdue rates, and more.
PDF Export
Download professional branded PDF invoices — ready to print or email.
Email Invoices
Send invoices directly to customers with a branded email and PDF attachment.